3. Mark goods with labels (Office app)
7. Book outgoing goods (returns, store transfers)
1. Log in to Office app
Preliminary work: the local devices are already configured (see instructions )
Access: https://office.subsidia.ch
Enter Login and Password
if asked [do you want to save password] save password if necessary
2. Physical receipt of goods quantity check
Check delivery note for the total quantity
Very important:
When opening a parcel or a hanging delivery, the delivery note must be searched for first.
Then all parts are counted
On the last delivery note page the total number of pieces is noted or confirmed and visually checked.
This physical check is elementary, because only at this moment it can be checked that all parts are present!)
3. Posting of incoming goods in the Office app
3.1.Open delivery note header
Menu: flow of goods
Click on [Menu-Button]
Click on [+] and click on goods receipt [+].
Click on supplier [+]
Search supplier
Delivery note number: e.g. for delivery note number of supplier
Note field: Optional text field, e.g. for noting errors on the delivery note.
Click on [Save]
3.2.Read in delivery note items quantities
Scan article: Scan article labels (e.g. EDI article)
Search article: here you can search for supplier article numbers.
Article from order: open order items can be selected and taken over.
Click on [Quantity] to adjust the quantities.
Total quantity of the delivery note must correspond with scan
Button [Close]
The goods are now in stock and can be sold.
4. Label goods with labels (Office app)
Select [Options]: Select [Print item labels]. --> Now the labels are printed.
For information: the sale price is also stored in the QR code.
5. Print overview label with input totals
Select [Options]
Select [Print overview]
A collective overview label (store, supplier, total quantity, price) is printed, which can be attached to the delivery note as a control instrument for financial accounting.
6. Print internal delivery note
If there is no delivery note with the goods, you can do the following:
Click on the goods receipt in the Office app in the tab "Flow of goods"
Click on "Options" and print out a delivery note with purchasing price or with sales price.
The delivery note is displayed at the bottom left of the screen.
Click on file to open the file and print it on an A4 printer.
7. Annul/cancel receipt
An incorrectly entered delivery note can also be deleted.
Click on "Delete" to cancel the recorded delivery note. The cancelled quantity is then displayed again as "open quantity" in the order.
Important: Canceled EDI delivery notes must be re-entered via manual entry (the delivery note is no longer available for selection as an "open delivery note".
8. Post outgoing goods (returns, store transfers)
Menu: flow of goods
Click on [Menu-Button]
Click on [+] and click on goods issue [+].
Click on [Supplier] is a return.
Click on [Store] is a store transfer.
The article import works in exactly the same way as described above "Enter delivery note posting".
After [Close], a receipt can be printed with sales price or purchasing price as an A4 printout.